EMPLOYEE RESOURCES AND INFORMATION RELATED TO COVID-19
INFECTIOUS DISEASE PREPAREDNESS PLAN
COVID-19 RELATED EMPLOYEE LEAVE OF ABSENCE FORM
HAZARD PAY INFORMATION FOR EMPLOYEES
The State of Michigan has established a hazard pay grant through which employees can receive additional compensation for work during the 2019-2020 school year.
The qualifications, process, and timeline for payment are detailed below.
(Additional information can be found on this FAQ document)
- Teachers (up to $500.00, prorated for less than full-time employees. Proration is based on 2019-20 assignment.)
In order to qualify as an eligible “classroom teacher” for the Teacher COVID-19 Grant, Public Act 166 of 2020 requires that the grant recipient be a K-12 classroom teacher who taught in a school district or nonprofit nonpublic school in the 2019-2020 school year. Additionally, they must meet all 3 of the following criteria:
- Prir to the issuance of Executive Order 2020-35 on April 2, 2020, the teacher performed at least 75% of his or her standard instructional workload in a brick and mortar classroom at a district or nonprofit nonpublic school.
- After issuance f Executive Order 2020-35 on April 2, 2020, the teacher developed tools and methods to deliver distance learning, take-home packets, or other methods described in the district or nonprofit nonpublic school’s continuity of learning plan.
- The teacher certifies t the district, in a manner prescribed by the Michigan Department of Treasury, that he or she worked additional time spent outside of normal working hours, experienced hazardous conditions, or incurred additional costs related to ensuring students could effectively participate in their school’s continuity of learning plan.
- Support Staff (up to $250.00, prorated for less than full-time employees. Proration is based on 2019-20 assignment.)
In order to be eligible for the Support Staff COVID-19 Grant, the support staff must have been a full-time or part-time K-12 grade support staff who served as a paraprofessional, aide, or non-instructional staff according to the registry of educational personnel, who provided services to students during the period of school closure that resulted from COVID-19. Additionally, they must meet both of the following criteria:
- Prior to the issuance of Executive Order No. 2020- 35, the school support staff performed at least 75% of their workload in a brick and mortar school building at a district.
- The school support staff certifies to the district, in a manner prescribed by the department, that he or she worked additional time spent outside of normal working hours, experienced hazardous conditions, or incurred additional costs related to providing student services during the COVID-19 pandemic.
Building administrators will be provided with a list of eligible and non-eligible staff. If you believe you are eligible based on the criteria above and are not listed as eligible on the list provided to building administrators, you may file an appeal to the Human Resources Department. The deadline to file an appeal to the District regarding eligibility is December 4, 2020. Employees who believe that they are eligible should send a written appeal email with an explanation of why they believe they are eligible to email@example.com. Appeals filed after December 4 cannot be accepted.
Eligible staff should complete the Teacher and Support Staff Certification Form (Form 5734). The form requires a Personal Identification Code (PIC) for each employee. Please contact your building/department secretary for this information.
- November 9: The district will send Form 5734 to all employees via email or U.S. mail, and will post notice on the school district’s website providing information regarding the Hazard Pay grant.
- December 4: Eligible grant recipients must return Form 5734, the Teacher and Support Staff COVID-19 Grants Certification, confirming that they meet eligibility qualifications, to their building’s or department’s head secretary. The grant guidelines specifically state that employees who do not return the form by December 4 are ineligible to receive the hazard payment. Late submissions cannot be accepted.
- December 4: The deadline t file an appeal to the District regarding eligibility. Details regarding the appeal process can be found above.
- December 16: Deadline fr the district to submit the eligibility list to the Michigan Department of Treasury. It is critical that staff ensure that their address is correct in the district’s Payroll/HR system. To ensure that your address is correct, please login to the MISD Pay Portal at https://www.myinfo.misd.net. If assistance is needed with login information, please contact the Payroll Department at 586.783.6300, ext. 1224 or ext. 1226.
- February 25: Checks are estimated t be mailed to eligible employees at the address of residency provided on the eligibility lists by the school district. Checks will come directly from the Department of Treasury.
FICA Refund FAQs (10.9.19)
FICA Refund checks will be included in your pay of October 25, 2019. Former employees will receive checks sent to their address on record. For more information regarding the FICA refund, please see below.
What is ORS PA 300 FICA Refund? On September 4, 2012, the Michigan Legislature enacted Public Act 300. PA 300 required all actively employed members of the Michigan Public School Employees Retirement System (MPSERS) to make certain elections regarding their pensions and retiree benefits. For health benefits, members could choose between contributing 3% of their gross payroll in order to receive subsidized health care and opening a personal health care fund (457 plan) with a 2% employer match into a 401k. The Internal Revenue Service (IRS) later ruled that the 3% healthcare contribution qualified as a Section 125 plan, deeming it exempt from FICA taxes. Before this ruling, many school districts, including L’Anse Creuse, withheld FICA taxes from the 3% healthcare contributions. Affected employees are thus eligible for a FICA refund from the IRS.
Who is eligible for a FICA refund? Anyone who received a paycheck from L’Anse Creuse Public Schools between September 7, 2012 and February 8, 2013, and paid FICA on the 3% healthcare deducted from those paychecks.
What must I do to receive my refund? Any individual that was eligible for the refund would have received a letter and consent form in December 2018. Consent forms were due to the Business Office within 45 days of receipt of the letter. If a form was not completed by an eligible employee, the district cannot issue a refund; therefore employees will need to take a credit on their tax return. If this is the case, employees will need to contact their tax advisor.
Who will calculate the refund amounts? The district will calculate the FICA refund amount based on your payroll history. In general, your FICA refund is the sum of 5.65% of your 3% healthcare deduction from September 7, 2012 to December 31, 2012 and 7.65% of your 3% healthcare deduction from January 1, 2013 to February 8, 2013. Please note in the September to December 2012 the Obama Administration implemented tax payer relief efforts and as result the FICA rate was lower during that time period. Your refund will differ if you reached the Social Security wage limit in either 2012 ($110,100) or 2013 ($113,700).
How much money will be refunded to me? Your refund amount will depend on the total of your 3% healthcare deduction from September 7, 2012 to February 8, 2013. For illustrative purposes only, see the chart below for an estimate of your FICA refund:
Wages from 9/7/2012 to 2/8/2013
Estimated FICA Refund
Will I receive interest on the FICA refund? Yes. The interest amount will be determined by the IRS.
Will the refund be considered additional income that will cause my pension to be re-calculated? No; your FICA refund is not reportable to the Office of Retirement Services (ORS) as earnings.
Will I need to file an amended tax return for 2012 and 2013? No, you will not need to file an amended tax return for tax years 2012 and 2013. However, you will receive a corrected W-2 (form W-2C) for both years. The W-2C is for your informational purposes only. The district is required to file forms W-2C in order to update your wage records with the Social Security Administration.
If I am currently collecting Social Security, will consenting to the FICA refund cause my Social Security payment to decrease? Potentially. If you consent to the FICA refund, your Social Security wages for 2012 and 2013 will be reduced. Depending on your circumstances, this may cause your Social Security payment to decrease. You may want to consult with your tax preparer or financial advisor for guidance.
Please contact the Payroll Department at 586.783.6300, ext. 1212 with any questions.
The content within this section is meant to serve as a resource for LCPS staff members.
FRONTLINE EDUCATION ABSENCE MANAGEMENT
Microsoft Outlook Web Access is a Microsoft Exchange Active Server Application that gives you private access to your Microsoft Outlook or Microsoft Exchange personal e-mail account so that you can view your Inbox from any Web browser.
At the logon screen choose the "private computer" option and enter your user id as follows: lcps\username.
To remain consistent with the district's Green Energy Initiative (G.E.I.), the L'Anse Creuse Public Schools has moved to a system of providing employee pay stubs, on-line, via the MISD's Employee Portal. This is in lieu of printing and distributing a physical stub.
Login to Foxbright
The Intranet can now be accessed from any location. The Intranet is a resource tool created by staff and is intended for L’Anse Creuse staff only. To access the Intranet you will need your L’Anse Creuse logon and password.
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